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Email: How to archive Outlook emails to your local computer?

This artcle provides you with steps to backup / archive your emails to your local computer in Outlook. This will be useful should you wish to save space on your hosting package or if you would like to migrate your email to a different provider.

Step 1 – In Outlook 2013: Click File > Info > Cleanup Tools > Archive.


In Outlook 2016: Click File > Info > Tools > Clean up old items

Clean up old items

Step 2 – Click the Archive this folder and all subfolders option, and choose the folder you want to archive.

  • Under Archive items older than, enter a date.

Archive dialog box

  • You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.
  • Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn’t remove that exclusion from these items but instead ignores the Do not AutoArchive setting for this archive only.

Step 3 – Click OK.

Updated on March 16, 2023

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