In today’s business world, first impressions are everything. You only get one chance to make a good impression, so it’s important to make sure that your email is professional and polished. After all, your email is often the first point of contact between you and your potential customers or clients. 

Don’t let a poorly written email ruin your chances of making a great impression. Here are five easy tips to help you make sure that your business email sounds more professional.

1. Use a professional email address. 

If you’re using an email address that includes your name followed by a string of numbers or characters, it’s time for an upgrade. A professional email address should be simple and easy to remember. It should also include your name or the name of your business. For example, if my name was John Smith, a professional email address for me might be or 

At 1-grid you can buy a pro email package and ensure that your business is perceived as professional by current and potential clients. To learn more about business email, we recommend reading this blog article

2. Keep it short and sweet. 

When it comes to business emails, less is usually more. Get straight to the point and avoid rambling on or including unnecessary information. Your recipients will appreciate your brevity and will be more likely to read (and respond to) your email as a result. 

3. Avoid using slang or abbreviations. 

You might be tempted to use shorthand when typing up a quick business email, but resist the urge! Slang and abbreviations can come across as unprofessional and even lazy. Instead, take the time to type out full words and sentences—you’ll sound more intelligent and put together as a result. 

4. Use proper grammar and punctuation. 

This one should go without saying, but unfortunately, it bears repeating—always proofread your emails before hitting send! A few typos here and there are bound to happen from time to time but do your best to avoid them altogether by taking the time to double-check your work before pressing send. In addition to checking for typos, pay attention to your grammar and punctuation usage as well—nothing says unprofessional like improper grammar! 

5. Choose a professional signature line. 

Your signature line is the final piece of the puzzle when it comes to writing a professional business email—so don’t underestimate its importance! When crafting your signature line, less is definitely more—stick to including only your name, job title, website URL, and contact information (phone number and/or email address). steer clear of adding quotes or other unnecessary fluff—it’ll just clutter up your signature and make you look unprofessional.

With these five easy tips in mind, you’ll be well on your way to writing polished, professional business emails that make the best possible impression on potential customers and clients alike!


Should my website address and email address match?

Yes, it is preferred that both addresses match. In order for people to become customers, they first must be able to find your business online. 

What email address domain is the most professional option?

Professional email addresses use a domain associated with the company.