If there’s one thing that can ruin a good thing, it’s communication or lack thereof. Communication is key in familial, romantic, friendship and other relationships in life, and business is no different. No matter how big or small your business is, to keep it running like a well-oiled machine, you have to find effective ways of communicating. 

Whether your business is remote or in-office, ensuring that everyone is on the same page can be challenging. And finding the right rhythm for your team can take a lot of trial and error. Streamlining business communication can save you from headaches and broken telephones. 

What does streamlining communication mean? 

In short, streamlining means making something efficient and effective. In this case, streamlining business communication means ensuring that you have set processes that allow for the seamless flow of communication within your business.

What are the benefits of streamlining communication?  

  • Improve communication
  • Improve productivity 
  • Time management 
  • Save money 
  • Minimise risk 

How do you streamline your business communication? 

Streamlining your communication is easy and will save you a lot of time and money in the long run. We have five easy tips that will guide you to finding better ways to get everyone on your team on the same page.

5 Tips to Streamline Business Communication in 2022

Audit your current workflows and processes

You can’t have an effective solution if you don’t know where your communication processes and workflows fall short. Conduct an audit to identify the weak points and where you can improve. 

Here’s how you can audit your processes: 

  • List all your processes and workflows 
  • List the benefits of each of the processes in simple terms
  • Write down all the people who are involved 
  • Rank the processes by order of importance 
  • Analyse the outcomes 

Listing all your processes, people responsible, and outcomes by order of importance will alert you to which one you should streamline first, and hello you identify which tasks you can do without.  

Use the right collaboration tools 

A collaborative workspace ensures that teams have a full view of all the projects and tasks that everyone is working on. They also make maintaining communication and collaboration easier even when working remotely. 

Choose collaborative tools that fit your business and your team’s individual needs. 1-grid’s professional business email packages are perfect because you get a professional business email that also houses all your other collative tools. From video conferencing to instant messaging, contact sharing, and team calendars, the tools are robust and feature everything your team needs to communicate easier. 

Simplify file storage and sharing 

Store files in one shared location that everyone can easily access. Also, develop a universal naming convention for files that makes sense to everyone. Having one place to store and retrieve files will save you a lot of time looking for things and will go a long way in the case of someone being sick or unable to work. Simplifying file storage will help you find things easier because you will have user-friendly file hierarchies and naming conventions. 

Use a shared project management dashboard 

A project management dashboard provides a 360 look at all the projects and tasks in real-time. It allows you to track projects in real-time, monitor teams and tasks, track spending, spot issues, and keep track of time. 

 

FAQ:

Why do i need a pro business email?

Every time you communicate with clients you are representing your business and brand. By having a pro email adress you ensure that your business comes of as professional.

Is a Gmail account professional?

Gmail is mainly associated with personal email accounts. It might not convey the same level of trustworthiness as a more professional email address.